On September first, bidding for projects for the City of Toronto will officially transition to e-bidding solution SAP Ariba Sourcing. The city has conducted training courses for suppliers to become familiar with the SAP Ariba system in advance of the change.
Additionally, the city has created training systems online, for suppliers to attempt a mock request for proposal, request for tender, and request for quotation, to make sure they understand the online process.
Suppliers also need to register on the SAP Ariba network in advance of bidding
Transitioning to e-bidding is intended to make the procurement process faster and more efficient, reducing the amount of time it takes to award a contract. Notification functions within the system allow bidders to comply with addendums as they arise, or be made aware of updates or cancellations of the competitive process.
While bids can be downloaded and printed through the system, all bids and proposals must be completed online.
SAP Ariba is a cloud-based business-to-business marketplace. Its functions allow suppliers to search opportunities across the network, and be notified of upcoming opportunities.
As proposals transition to the new online platform, there will undoubtedly be some growing pains. For instance, for all bids submitted during August for solicitations posted on the existing online call document system, responses need to completed and delivered to the physical location at city hall.
The change to SAP Ariba has been ongoing since November of 2018. During the rollout, some opportunities were posted on the existing system, and some on the new. While all bids and request for proposals submitted after September 1 will have to be completed through the SAP Ariba system, the opportunities document will still show up on the City of Toronto Online Call Document page. Questions regarding solicitations will also need to be posed through SAP Ariba.
City of Toronto staff that handle the bidding process will remain constant throughout the transition.